By-Laws

PASSED – 1/15/2011
AMENDED – 5/14/2011
AMENDED – 12/8/2012

Preamble:

We, the Democrats of Spokane County, are committed to the principles of the Democratic Party and the Constitution of the United States of America. We are a party that is open to anyone who supports democratic principles and the principles of the Democratic Party. We encourage participation of our citizens at all levels of government. We support public officials, candidates, issues and policies that protect our civil liberties, and promote social and economic justice for all. We seek to support our citizens by engaging them in the democratic process.

ARTICLE I – NAME

1.1 The name of this organization shall be the SPOKANE COUNTY DEMOCRATIC CENTRAL COMMITTEE hereafter “SCDCC” or “Central Committee.”

ARTICLE II – PURPOSE AND AUTHORITY

2.1 PURPOSE: The purpose of this organization is:

2.1.1 To serve as the administrative body of the Democratic Party for Washington State’s Spokane County;
2.1.2 To elect Democratic candidates and foster Democratic principles and legislation in line with the Washington State Democratic Platform; and
2.1.3 To embrace and respect all individuals equitably, regardless of race, national origin, religion, creed, gender, disabilities, age, familial status, economic status, sexual orientation or gender identity.

2.2 AUTHORITY: This organization shall operate under the National and Washington State Charters and Bylaws of the Democratic Party and the laws of the State of Washington.

2.3 This organization shall keep and maintain insurance indemnifying the Directors and Officers, and indemnifying this organization against liability and casualty.

ARTICLE III – MEMBERSHIP

3.1 General voting members shall include:

3.1.1 All elected and appointed Democratic Precinct Committee Officers (PCOs) who represent precincts within Spokane County in the State of Washington.
3.1.2 Elected officers of the SCDCC as defined in Article IV.1 Officers.

3.1.2.1 In the event that any member shall be an officer or hold any additional position within the SCDCC in which that position carries a vote, the member shall nevertheless have only one vote in all affairs of the SCDCC.
3.1.2.2 Notwithstanding section 3.1.2.1, the Chair may exercise a vote to break a tie in line with Robert’s Rules of Order.

3.2 Non-voting members shall include:

3.2.1 Elected Democratic officials or their representatives.
3.2.2 Elected officers of a Legislative District in Spokane County who are not an elected or appointed Democratic Precinct Committee Officer or an elected SCDCC officer.
3.2.3 Any person declaring his or her status as a Democrat residing in Spokane County excluding qualifying members under article 3.1 above.

ARTICLE IV – OFFICERS

4.1 OFFICERS: Any person residing in Spokane County who is a Democrat and who will be registered to vote in the next general election may be nominated, elected or appointed as an officer.

4.1.1 The elected officers shall be the Chair, Vice-Chair, State Committeewoman and State Committeeman.
4.1.2 The Vice-Chair shall be of the other gender than the Chair.
4.1.3 The appointed officers shall be the Secretary, Treasurer, Director of Operations, Director of Events, Director of Marketing and Communications, Parliamentarian, and Sergeant At Arms. These positions shall be appointed by the Chair.
4.1.4 An effort will be made to have elected officers from two or more Legislative Districts

4.2 TERM OF OFFICE: The four elected officers shall serve a two-year term and shall be selected by the elected PCOs at the reorganization meeting to take place following even-year elections. The appointed officers shall serve at the discretion of the Chair.

4.3 DUTIES:

4.3.1 THE CHAIR: The Chair is the head of the SCDCC and as such shall be the official spokesperson for the Democratic Party in Spokane County and shall perform all duties imposed by Washington State law.

4.3.1.1 Responsibilities include but are not limited to:

4.3.1.1.1 Candidate Recruitment and Development;
4.3.1.1.2 Communications (internal/external) & Marketing;
4.3.1.1.3 Membership;
4.3.1.1.4 Fundraising;
4.3.1.1.5 Financial;
4.3.1.1.6 Insurance;
4.3.1.1.7 Certifications and Endorsements;
4.3.1.1.8 Caucus Process;
4.3.1.1.9 Conventions;
4.3.1.1.10 Quarterly Meetings; and
4.3.1.1.11 Coordination with Democratic Clubs in Spokane County.

4.3.1.2 Authority includes but is not limited to:

4.3.1.2.1 Presides at all meetings of the SCDCC and the Executive Board;
4.3.1.2.2 Obtains Directors and Officers, Liability, and Casualty insurance;
4.3.1.2.3 Appoints all appointed positions within the organization, including a Secretary, Treasurer, Director of Operations, Director of Events, Sergeant-at-Arms, Parliamentarian, and chairs of Standing Committees and Ad Hoc Committees pursuant to these rules and other rules and laws applicable to the SCDCC;
Appoints qualified Democrats to all positions pursuant to section 4.3.1.2.2 above, whom shall serve at the discretion of the chair and may be removed at the discretion of the chair with or without cause;
4.3.1.2.4 Approves proper Precinct Committee Officer appointments made by the applicable Legislative District Chairs;
4.3.1.2.5 Expends funds and enters into contracts and leases upon proper authorization by the Executive Board or SCDCC;
4.3.1.2.6 Hires and removes office staff upon the recommendation of the Director of Operations and proper authorization by the Executive Board or SCDCC;
4.3.1.2.7 Provides for the call and proposed agenda for all meetings of the SCDCC and its Executive Board, and the Reorganization meeting; and
4.3.1.2.8 Such other duties as may be necessary for the efficient running of the SCDCC.

4.3.2 VICE CHAIR:

4.3.2.1 Responsibilities include but are not limited to:

4.3.2.1.1 Credentials and Balloting;
4.3.2.1.2 Resolutions;
4.3.2.1.3 Platform;
4.3.2.1.4 Recognitions;
4.3.2.1.5 Grievances; and
4.3.2.1.6 Assisting the Chair in the performance of his or her duties.

4.3.3 DIRECTOR OF OPERATIONS:

4.3.3.1 Responsibilities include but are not limited to the day to day management of the SCDCC office, facilities, and operations.

4.3.3.1.1 Technology management and operations for the office;
4.3.3.1.2 Data management;
4.3.3.1.3 Review of Bylaws and SCDCC documents; and
4.3.3.1.4 Audit of financial and real property.

4.3.4 DIRECTOR OF EVENTS:

4.3.4.1 Responsibilities include but are not limited to Events providing both visibility in and outreach to the community.

4.3.4.1.1 Community Events;
4.3.4.1.2 SCDCC Events; and
4.3.4.1.3 Volunteer recruitment and coordination.
4.3.4.1.4 The Director of Events shall be the Chair of the Events Committee.

4.3.5 DIRECTOR OF MARKETING AND COMMUNICATIONS:

4.3.5.1 Responsibilities include but are not limited to active participation in outreach and networking to organizations that share Democratic principles

4.3.5.1.1 Newsletter
4.3.5.1.2 Website
4.3.5.1.3 Brochures
4.3.5.1.4 Email communications

4.3.6 SECRETARY: The Secretary is responsible for taking minutes and maintaining other records as specified by the Chair.

4.3.6.1 Responsibilities include but are not limited to:

4.3.6.1.1 Takes and disseminates minutes and records attendance;
4.3.6.1.2 Keeps and maintains official documents of the SCDCC; and
4.3.6.1.3 Performs other duties as specified by the Chair.

4.3.7 TREASURER: The Treasurer is responsible for maintaining financial records and the accurate and timely filing of reports required by public disclosure or taxing authorities.

4.3.7.1 Responsibilities include but are not limited to:

4.3.7.1.1 Prepares and distributes a written financial report at Executive Board and SCDCC meetings;
4.3.7.1.2 Serves as a member of the Finance Committee;
4.3.7.1.3 Participates in the annual review of financial records;
4.3.7.1.4 Drafts a preliminary budget proposal;
4.3.7.1.5 Maintains and provides other financial information as required by Federal
and State authority or specified by the Chair; and
4.3.7.1.6 Deposits and disburses funds of the SCDCC, pursuant to the policies and procedures as established by the SCDCC or its Executive Board.

4.3.8 STATE COMMITTEEMAN AND STATE COMMITTEEWOMAN: The State Committeepersons are responsible for representing the SCDCC on the Washington State Democratic Central Committee (WSDCC) and reporting to the SCDCC on WSDCC topics.

4.3.8.1 Responsibilities include but are not limited to:

4.3.8.1.1 Facilitates communications between the SCDCC and the WSDCC;
4.3.8.1.2 Actively communicates with State Committeepersons in SCDCC Legislative Districts;
4.3.8.1.3 Shall attend and participate in any appointed WSDCC committee(s);
4.3.8.1.4 Serves as a liaison to the 5th Congressional District;
4.3.8.1.5 Researches issues that affect SCDCC;
4.3.8.1.6 Reports to the Executive Board and the SCDCC; and
4.3.8.1.7 Performs other tasks as delegated by the SCDCC, the Executive Board, or Chair.

4.4 VACANCIES:

4.4.1 If a vacancy occurs in the office of the Vice Chair or a State Committeeperson, the Chair, with approval of the Executive Board, may appoint an acting officer to serve until the next regularly scheduled quarterly meeting.
4.4.2 If a vacancy occurs in the office of Chair, the Vice Chair shall temporarily assume the duties of Chair and call and hold a special meeting of the SCDCC to elect a permanent Chair.

4.5 FILLING OF VACANCIES:

4.5.1 In the event of a vacancy in the office of the Chair, a new Chair will be elected by the elected and appointed PCOs at a special meeting of the SCDCC called by the Vice Chair within thirty (30) days of the vacancy being announced.
4.5.2 In the event of a vacancy in an elected office other than Chair, the position shall be filled by election at the next regularly scheduled meeting of the SCDCC.
4.5.3 In the event of a vacancy in an appointed office, the Chair shall make another appointment.

4.6 REMOVAL OF SCDCC OFFICERS: Elected and appointed officers may be removed from their positions.

4.6.1 Recall: Any elected SCDCC officer may be recalled for cause including, but not limited to, the following grounds:

4.6.1.1 Failure to perform duties as defined in Article IV;
4.6.1.2 Making public endorsements of candidates, initiatives or referendums in the SCDCC’s name without prior approval by the SCDCC membership or Executive Board;
4.6.1.3 Illegal use, misuse, loss or damage of SCDCC assets such as equipment, property, data or funds;
4.6.1.4 Failure to follow Public Disclosure laws and regulations; and
4.6.1.5 Authorizing or expending funds or obligating SCDCC to debt without proper prior authorization by the SCDCC membership or Executive Board.

4.6.2 Procedure for Recall: Any elected SCDCC officer may be removed from office upon a two-thirds vote of the SCDCC, provided at least fifteen (15) days prior written notice of the meeting and the grounds for removal are given to the members and the officer whose removal is sought.
4.6.3 Appointed officers: Appointed officers may be removed from their positions by the Chair.

ARTICLE V – COMMITTEES

Preamble: It is the belief of the SCDCC that committees are essential for an active participatory membership and to complete the work of the Party.

Authority: Committees shall have the authority to establish rules and procedures for efficient operation and accomplishment of committee business.

5.1 EXECUTIVE BOARD: The Executive Board serves as the executive committee for the SCDCC with the authority to ensure SCDCC business is conducted in a timely manner.

5.1.1 Voting Members: All voting members must reside in Spokane County.

5.1.1.1 The four (4) elected officers of the SCDCC;
5.1.1.2 The twelve (12) elected officers from the Third, Fourth, and Sixth Legislative Districts;
5.1.1.3 The Chair and Vice Chair of the Seventh Legislative District, or the applicable LD Chair’s designee(s);
5.1.1.4 The Chair of the Ninth Legislative Districts or the applicable LD Chair’s designee;
5.1.1.5 Any Democratic National Committee (DNC) member and WSDCC Executive Board member residing in Spokane County;
5.1.1.6 The Chair of the Spokane County Young Democrats.
5.1.1.7 Representative of the Labor Caucus. This position is appointed by the SCDCC Chair.

5.2 STANDING COMMITTEES: Any member of the Democratic Party residing in Spokane County may be a member of any committee. The chair of the committee will be appointed by the SCDCC Chair. Members shall be selected by the chair of the committee with approval of the SCDCC Chair.

5.2.1 An effort shall be made to select members from multiple Legislative Districts;
5.2.2 Committee members may be removed following the policies and procedures established by the committee;
5.2.3 The widest possible notice of available appointments shall be given;
5.2.4 The SCDCC Chair shall be an ex-officio member of all committees. The following committees shall be considered to be permanent.

5.2.4.1 Diversity and Membership Committee: Responsible for soliciting and maintaining a growing membership representative of the community. Shall be specifically charged with ensuring the inclusion of diverse communities in all activities of the SCDCC
5.2.4.2 Finance Committee: Responsible for preparing and submitting to the Executive Board for approval an annual budget and a biennial budget projection, based on input from each Standing Committee’s two-year operation plan. The committee shall be comprised of the Chair, the Vice Chair, the Director of Operations, the Director of Events, and the Treasurer.
5.2.4.3 Fundraising Committee: Responsible for raising funds for the SCDCC. Membership
shall include, but not be limited to, the Third, Fourth, and Sixth Legislative District Chairs, and the Chairs of the Seventh and Ninth Legislative Districts or their applicable designee(s).
5.2.4.4 Certifications and Endorsement Committee: Responsible for reviewing and making recommendations on candidate or issue requests for certification and endorsement following established policies and procedures.
5.2.4.5 Credentials/Balloting Committee: Responsible for the certification of Precinct Committee Officers, their Proxies and other members at meetings of the SCDCC and County Conventions; and shall be responsible for the proper preparation for balloting and the conduct of voting.
5.2.4.6 Resolutions Committee: Responsible for reviewing all resolutions and reporting on
them to the SCDCC.
5.2.4.7 Grievance Committee: Responsible for reviewing the facts of any dispute submitted to it for investigation and reporting to the Executive Board following established rules and procedures.
5.2.4.8 Platform Committee: Responsible for developing a platform based on recommendation received following State approved processes.
5.2.4.9 Volunteer Committee: Responsible for soliciting, maintaining, and nurturing a growing volunteer base to assist in meeting the goals of the SCDCC.
5.2.4.10 Document Review Committee: Responsible for reviewing, interpreting, and recommending for revision the Bylaws, Standing Rules, Policies and Procedures, Affirmative Action Plans, and other guidelines and rules of the SCDCC.
5.2.4.11 Audit Committee: Responsible for auditing the books and inventorying all assets of the SCDCC and submitting an annual report to the Executive Board. No member of the Executive Board may be a member of the Audit Committee.
5.2.4.12 Events Committee: Responsible for all SCDCC specific events and all community events in which the SCDCC participates.
5.2.4.13 Education and Training Committee: Responsible for providing educational programs and materials, and offering training necessary to enable members of the SCDCC to better fulfill their roles in the organization.
5.2.4.14 Recognition Committee: Responsible for awarding recognition to qualified individuals as established by the SCDCC.

5.3 Ad Hoc Committees: Ad Hoc Committees may be formed when a need arises and are considered temporary committees. Examples of temporary committees include, but are not limited to: State Convention Committee; specific issue committees in support or opposition to an initiative.

5.3.1 Ad Hoc Committees shall be under the authority of the SCDCC Chair.

ARTICLE VI – MEETINGS

6.1 Central Committee: The official committee for conducting the business of the Spokane County Democrats.

6.1.1 Reorganization meeting: A Reorganization Meeting shall take place between the certification of the biennial election of Precinct Committee Officers and the second Saturday of the following January.
6.1.2 Regular Central Committee meetings: Regular meetings will be held a minimum of four times per year on a quarterly basis. The Reorganization meeting is considered one of the regular Central Committee meetings.

6.1.2.1 A written Call and/or an electronic Call for each meeting shall be sent to all members at least fifteen days prior to the meeting.

6.1.3 Special Central Committee meetings: Special meetings may be held at the discretion of the Chair, or upon written request of 30 PCOs or five (5) voting members of the SCDCC Executive Board. 6.1.3.1 Should the Chair fail to issue the call for a meeting as requested, then any five (5) Democratic Precinct Committee officers may issue the Call by mailing a written notice to all members at least fifteen (15) days prior to the
6.1.4 Quorum: Forty (40) voting members shall constitute a quorum for all Central Committee meetings.
6.1.5 Proxy:

6.1.5.1 Any Precinct Committee Officer may authorize, in writing, a proxy.

6.1.5.1.1 The designated proxy must be a resident of, and a registered voter in, the applicable precinct.

6.1.5.2 Any elected SCDCC officer may authorize, in writing, a proxy.

6.1.5.2.1 The designated proxy must be a resident of, and a registered voter in Spokane County.

6.1.5.3 A person may carry only one proxy.

6.2 Executive Board

6.2.1 Regular Executive Board meetings: Regular meetings will be held monthly.
6.2.2 Special Executive Board meetings: Special meetings may be called by the Chair or by written request of five (5) board members when needed with 48 hour notice.
6.2.3 Quorum: Fifty percent (50%) plus two (+2) voting members of the Executive Board shall constitute a quorum. Electronic participation may be allowed under discretion of the Chair.
6.2.4 Proxy: Any voting member may authorize, in writing, a proxy to another voting member of the Executive Board. A voting member may carry only one proxy.

ARTICLE VII – LEGISLATIVE DISTRICTS

7.1 Each Legislative District shall be organized according to: State law, the Charter and Bylaws of the Democratic Party of the State of Washington, and other provisions pursuant to the authority of the State Charter.

ARTICLE VIII – PRECINCT COMMITTEE OFFICERS

8.1 Precinct Committee Officers (PCOs): The basic unit of organization for the Democratic Party is the precinct. The responsible Party official at the precinct level is the PCO.

8.1.1 Elected PCOs: Voted into office during the primary election in even-numbered years to serve two year terms.

8.1.1.1 Vacancies will be filled through appointments from the SCDCC Chair.

8.1.2 Appointed PCOs: If a person does not stand for election he/she may be recommended by the applicable Legislative District Chair and appointed to the position by the Chair of the SCDCC anytime after the reorganization meeting of both the Legislative District and the SCDCC.
8.1.3 Precinct Coordinator: If there is no identified person willing to accept the duties of a PCO who lives in the precinct, a person not living in the precinct may be recommended by the Legislative District Chair and appointed to the position of Precinct Coordinator by the Chair of the SCDCC until a resident of the precinct can be found to serve as a PCO. This is a non-voting position.

8.2 Responsibilities: PCOs have the following basic responsibilities:

8.2.1 Canvass or telephone your precinct in coordination with election strategy at least once a year;
8.2.2 Coordinate with campaigns in educating voters and generating interest in the election on behalf of candidates and ballot measures;
8.2.3 Attend the Legislative District and County organization meetings;
8.2.4 Use the online voter file resource;
8.2.5 Deliver campaign materials to voters;
8.2.6 Ensure Democratic voters are registered;
8.2.7 Canvass the precinct to make sure Democratic voters have voted during an election;
8.2.8 Maintain, update and provide a copy of the registered voters in the precinct including contact information such as phone numbers, email addresses, and issues that are important to the voter;
8.2.9 Keep informed on current issues and candidates; and
8.2.10 Hold Precinct Caucuses.

ARTICLE IX – CAUCUSES AND CONVENTIONS

9.1 The time, place and manner of conducting Caucuses and Conventions shall comply with the rules and directives of the Washington State Democratic Party Central Committee (WSDCC).

ARTICLE X – OTHER DEMOCRATIC ORGANIZATIONS/GROUPS

10.1 Democratic Clubs, Groups and Organizations may apply to the Executive Board for recognition by the SCDCC.

10.1.1 Necessary documentation: Submit a current copy of

10.1.1.1 The bylaws;
10.1.1.2 A list of officers with contact information;
10.1.1.3 The signatures of at least five (5) members; and
10.1.1.4 A statement pledging support for the principles of the Democratic Party as stated in the Preamble to these Bylaws.

10.1.2 The application shall be reviewed for approval by the Executive Board.

10.2 Continuation of Recognition: To maintain recognition the organization will submit current bylaws and a list of current officers with contact information every year.

10.3 Cancellation of Recognition: Recognition may be canceled by the Executive Board following the established rules.

10.4 Appeal: Decisions of the Executive Board may be appealed to the SCDCC.

ARTICLE XI – RESOLUTIONS

11.1 Resolutions:

11.1.1 Resolutions shall be submitted in writing, and whenever possible on disk or by email, to the Chair at least ten (10) days prior to the Call for a general meeting.
11.1.2 Resolutions that have not been submitted as outlined above may still be considered by the body if the following conditions are met:

11.1.2.1 A quorum is present;
11.1.2.2 The resolution is in writing and includes ten (10) signatures of PCOs in attendance;
11.1.2.3 PCO signatures must be from more than one Legislative District; and
11.1.2.4 A two-thirds (2/3) affirmative vote of those present and voting confirm taking action.

ARTICLE XII – VACANCIES IN PARTISAN ELECTIVE OFFICES

12.1 Vacancies in partisan elective offices: Vacancies in partisan elected office shall be filled in accordance with the RCW and under direction from the WSDCC.

ARTICLE XIII – PARLIAMENTARY AUTHORITY

13.1 The Policies and Procedures of the SCDCC provide additional direction. The Executive Board shall enact policies and procedures and other rules for efficient operation of the organization.
13.2 The Rules contained in Robert’s Rules of Order, Newly Revised, shall govern this Organization in all cases in which they are applicable and are not in conflict with these Bylaws, the SCDCC Policies and Procedures, and/or the Charter and Bylaws of the Washington State Democratic Central Committee.

ARTICLE XIV – AMENDMENTS

14.1 Proposed amendments to these Bylaws shall be submitted to the Document Review Committee.

14.1.1 Upon review, proposed recommended amendments shall be submitted in writing to the Chair in time to be included in the Call for consideration at a SCDCC meeting.
14.1.2 Adoption of any amendment requires a two-thirds (2/3) affirmative vote of members in attendance.


Spokane County Democratic Central Committee
Policies and Procedures
FINAL
November 19, 2012

I. Purpose and Authority:

Purpose: The purpose of the Spokane County Democratic Central Committee Policies and Procedures is to provide additional direction to the SCDCC including participants, members, officers, committees and affiliated groups by establishing rules and processes for governance and operation.

Authority: The authority for the Policies and Procedures is established by the Bylaws of the Spokane County Democratic Central Committee.

II. Policy on Meetings of the Central Committee and Executive Board

A. All Central Committee and Executive Board meetings shall be open to the public. Nonmembers may be granted the courtesy of speaking at the discretion of the Chair. However, voting on issues raised shall be restricted to voting members of each body as defined in the Bylaws. (See Bylaws Article III Membership, 3.1 and 3.2, Article V Committees, 5.1.1 and 5.1.2)
B. The unit rule shall not be permitted at any meeting. A “unit rule” is any rule or practice whereby all members are required to cast their vote in accordance with the will of the majority.
C. Recording of proceedings will be allowed unless overturned by a 2/3 vote of members in attendance.
D. The Central Committee and Executive Board may go into executive session following Roberts Rules of Order, Newly Revised.

Procedures at Meetings of the Central Committee and the Executive Board

A. The maker of a motion and the person making the second must be members of the body.
B. The maker of a motion that has been seconded shall have two (2) minutes to speak to the motion.

1. The debate shall then alternate con and pro;
2. Each speaker shall be limited to one (1) minute each;
3. The maker of the motion shall have one (1) minute to speak prior to the closure of the debate on the motion.

C. A motion “to question the presence of a quorum” shall not be in order until the current motion on the table has been dispensed with.
D. Commonly used motions and their characteristics:

1. Lay on the Table: The purpose is to put the current motion aside for later consideration.

a. Cannot be used to interrupt the current speaker;
b. Requires a second;
c. Is not debatable or amendable; and
d. Requires a majority vote to pass.

2. Postpone to a Certain Time: The purpose is to put off the current motion to a specific time, e.g. later on the current Agenda or postpone action until a specific future meeting.

a. Cannot be used to interrupt the current speaker;
b. Requires a second;
c. Is debatable and amendable; and
d. Requires a majority vote to pass.

3. Raise a Question of Privilege: The purpose is to ask an urgent question in regard to rights.

a. May be used to interrupt a current speaker;
b. Does not require a second;
c. Is not debatable or amendable; and
d. Requires a ruling by the Chair.

4. Point of Order: The purpose is to request that the rules be followed.

a. May be used to interrupt a current speaker;
b. Does not require a second;
c. Is not debatable or amendable; and
d. Requires a ruling by the Chair.

5. Previous Question: The purpose is to end debate and move directly to the vote.

a. It cannot be used to interrupt the current speaker;
b. Requires a second;
c. Is not debatable or amendable; and
d. Requires a two thirds (2/3) vote to pass.

6. Suspend the Rules: The purpose is to allow the body to violate the rules (not the Bylaws).

a. It cannot be used to interrupt the current speaker;
b. Requires a second;
c. Is not debatable or amendable; and
d. Requires a two thirds (2/3) vote to pass.

7. Call for Division: The purpose is to verify the call of the Chair of a voice vote or to request that a vote be taken by Secret Ballot

a. Will always be in order; and
b. Does not require a second.

8. Point of Information: The purpose is to gather information from the speaker.

a. May be used to interrupt a current speaker;
b. Does not require a second;
c. Is not debatable or amendable; and
d. Requires a response from the speaker.

9. Committee of the Whole and its alternate forms: The purpose is to break from the regular assembly for general discussion taking no action other than to recommend action to the assembly and to provide for more freedom of discussion.

a. Going into a Committee of the Whole follows the same procedure to commit to committee as would be used for any other committee.
b. The discussion must follow the same rules as in regular assembly session.
c. If the commit is adopted, the chair immediately appoints a chair of the committee, most generally the Vice Chair, and a secretary who keeps temporary memorandums of proceeding which are not entered into the assembly’s minutes.
d. The only motions that are in order are:

to adopt or not adopt the resolution;
to amend;
to “rise and report”;
normal incidental motions such as point of order, point of inquiry, etc.

e. The Committee of the Whole and its alternate forms are used for specific purposes and meeting sizes.

“Committee of the Whole” is for assemblies if greater than 100 persons and is not appropriate for the SCDCC.
“Quasi Committee of the Whole” is for assemblies of 50-100 persons and may be appropriate for Central Committee meetings.
“Informal Consideration” is for assemblies of less fewer than 50 persons and may be appropriate for small Central Committee meetings, E-Board meetings and other committees; votes taken in “Informal Consideration” become votes of the assembly and are not taken again

III. Policy on Election of Officers (See: Bylaws, Article IV Officers 4.1; Bylaws Article IV Officers, 4.2 Term of Office; Bylaws Article III Membership 3.1 General Voting Members)

The officers of the Central Committee are elected by majority vote at the Reorganization Meeting in December or January following the General Election in even numbered years.

Self-nomination shall be in order.

Procedure on Election of Officers

A. Each candidate will be allowed up to three (3) minutes to speak following the close of nominations.
B. A majority is required to elect.

1. If no person has a majority, the candidate receiving the least votes is dropped and balloting shall be repeated.
2. These procedures shall continue until a candidate receives a majority.

IV. Policy on Executive Board (See: Bylaws, Article V Committees, 5.1)

The Executive Board serves as the executive committee for the SCDCC and is responsible for:

Maintaining continuous effective operations;
Acting in a timely manner to support operational effectiveness;
Reporting actions taken to the SCDCC at the next regularly scheduled meeting.

The Chair of the SCDCC is the presiding officer and has the authority and responsibility for directing and ensuring operational effectiveness.

SCDCC elected officers may be removed as defined in the Bylaws and Policy and Procedures. (See: Bylaws Article IV Officers, 4.6 Removal of SCDCC Officers. See Also: Policy and Procedures – Policy on Removal and Discipline of Officers).

An officer who serves on the Executive Board due to his/her elected position in a Legislative District may be removed from their position on the Executive Board. (See also: Policy and Procedures –Policy on Decorum; Policy on Absenteeism). Such removal does not affect their elected position in their Legislative District unless independent action is taken by the District.

A member of the Executive Board who serves as a designee in place of an elected officer, or serves as a representative of an interest group may be removed from their position on the Executive Board. See also: Policy and Procedures – Policy on Decorum; Policy on Absenteeism).

V. Policy on Removal and Discipline of Officers: (See: Bylaws Article IV, 4.6 Removal of SCDCC Officers; See Also: Policies and Procedures – Policy on Absenteeism; Policy on Decorum)

Elected and appointed officers can be removed from their positions as defined in the Bylaws. Additional situations include but are not limited to action that may reflect negatively on the organization or hampers the work of the organization and chronic substance abuse affecting the ability to serve.

Procedures on Removal and Discipline of an Elected SCDCC Officer

Any charges brought against the officer will be forwarded to the Grievance Committee for review following that Committee’s policies and procedures which are consistent with the SCDCC Bylaws and Policies and Procedures, and guided by Roberts Rules of Order, Newly Revised on Disciplinary Procedures as necessary.
A meeting to review the charges will be held within 30 days.

Findings of the Committee must be reported to the Executive Board. The Executive Board takes no action.

A recommendation for recall from the Grievance Committee will be submitted to the Central Committee for action.

The SCDCC Chair may act to suspend the authority of any officer prior to review by the Grievance Committee if the urgency of the circumstances warrants that action.

The Executive Board may act to suspend the authority of the SCDCC Chair.

The Vice Chair with one SCDCC State Committee person and one Legislative District Chair shall agree to bring this action to a special Executive Board meeting.

A 60% approval vote is required for action to be taken on the suspension.

No proxies will be accepted.

A recommendation for recall, will be submitted to the Central Committee for action.

VI. Policy on Decorum:

The SCDCC recognizes that every person has the right to be treated with respect at all Spokane County Democrats’ functions, including the time before and after official events.

This includes, but is not limited to: Central Committee and Executive Board meetings; formal and informal committee meetings; events sponsored by the Spokane County Democratic Party; and informal social events to which members of the Party are invited due to their role in the Party. Events are defined as all county Democratic events, sanctioned or unsanctioned. These include but are not limited to: parades, booths, election events, fund raisers, dinners, or wherever Spokane County Democrats meet.

Failure to abide by the rules on Decorum will result in disciplinary action up to and including removal from position. (See: Bylaws Article IV. 4.6 Removal of SCDCC Officers)

Expectations of behavior at meetings and events include attendees acting in a courteous manner. Each attendee shall cooperate with the presiding officer in preserving order and decorum.

Examples of violation of expectations regarding decorum include, but are not limited to:

Making offensive, insulting, threatening, insolent, slanderous or obscene remarks, gestures or other actions;
Interrupting or delaying the proceedings;
Becoming disruptive through inappropriately boisterous behavior;
Engaging in disruptive private conversations during meetings or programs;
Making threats against any person or against public order and security.

Procedures:

If at a SCDCC function, the person in charge shall have the authority to remove a person violating Party decorum.
Repeated instances of violating order and decorum shall be referred to the Grievance Committee for resolution and following established procedures, may result in permanent barring from functions sponsored by the Spokane County Democrats.
If at a meeting, the Chair may initiate action or any member may petition the Chair to take action, during the session for actions regarding decorum occurring in the session. All other member petitioned actions must be presented to the Chair in advance for consideration at an executive session.
The Chair’s decision may be overridden by two-thirds vote of the voting members present. No proxies are allowed.
Committee members may request information from the Chair about actions taken for removal during the session for actions regarding decorum occurring in the session.

VII. Policy on Absenteeism:

Elected and appointed SCDCC officers and members of committees are expected to meet all the responsibilities of their position including attendance at Central Committee and Executive Board meetings. Failure to meet the requirements of the position may result in removal from the position. (See: Bylaws, Article IV. Officers 4.6 Removal of SCDCC Officers; Article V. Committees 5.1 Executive Board, 5.2 Standing Committees, 5.3 Ad Hoc Committees)

Excused absence is defined as an absence caused by personal illness; a family member’s illness or death; temporary absence from county on the date of the meeting. In addition a person engaged as a candidate or with an official position in a campaign may be granted an excused absence upon the discretion of the Chair.

Unexcused absence is defined as an absence that has not been preapproved or an absence for frivolous reasons.

Procedures:

A request for excused absence must be submitted to the Chair prior to the meeting with as much notice as possible and with the reason for the request.
The Chair can request documentation of the absence upon the return of the requesting member.
Persons with excused absences will be identified at the beginning of the meeting.
If at a meeting the Chair may initiate action or any member may petition the Chair to take action during the session for actions regarding absenteeism occurring in the session. All other member petitioned actions must be presented to the Chair in advance for consideration at an executive session.
The Chair’s decision may be overridden by two-thirds vote of the members present. No proxies are allowed.
Committee members may request information from the Chair about actions taken for removal during the session for actions regarding absenteeism occurring in the session.

VIII. Policy on Standing Committees: (See: Bylaws Article V Committees, 5.2 Standing Committees)

Additional Standing Committees may be created upon recommendation by the Executive Board and with approval by the Central Committee following the procedures for amending the Bylaws. (See: Bylaws Article XIV Amendments)

Standing Committees may also be dissolved in the same manner.

If further definition of purpose is necessary, such elaboration will be approved by the SCDCC Chair or Vice Chair responsible for the Committee and will be presented to the Central Committee to amend the Bylaws. (See: Bylaws Article XIV Amendments)

IX. Policy on Members of Standing Committees: (See: Bylaws Article V Committees, 5.2 Standing Committees)
Standing Committees are important for the effective operations of the organization. Responsibilities of membership in a Committee are defined in the purpose of each Committee.

Procedures:

The SCDCC Chair or Vice Chair is responsible for appointing the chair to the Standing Committees.
The appointed Chair is responsible for selecting members for the Committee.
Factors to consider when forming committee membership include legislative district representation and retaining at least 25% of the membership at the beginning of a two year term to provide continuity
The Chair and members of the Committee are responsible for adopting policies and procedures as appropriate and which are consistent with the SCDCC Bylaws and Policies and Procedures.
Committee members may be removed from their position. (See Also: Policies and Procedures – Policy on Absenteeism; Policy on Decorum)
Committee Chairs serve at the pleasure of the SCDCC Chair or Vice Chair and may be replaced at any time.
Committee members serve at the pleasure of the Committee Chair and may be removed by the Committee Chair after consultation with the SCDCC Chair or the SCDCC Vice Chair.
In cases of unresolved personal disputes between members that are detrimental to the work of the committee, the Committee Chair shall mediate and resolve the dispute.

X. Policy on Term of Standing Committees:

Members of Standing Committees will normally serve two year terms coinciding with the reorganization meetings of the SCDCC. (See: Bylaws Article V Committees, 5.2 Standing Committees)

Procedures:

Committees that need to continue actively meeting to successfully fulfill their purpose shall petition the Chair or Vice Chair for permission to serve past the two year reorganization cycle.
To request the extension, a specific reason must be given as well as a date for the committee to be reconstituted.
The petition must be approved prior to the reorganization meeting and if approved will also need to be approved by the new Chair or Vice Chair as well.
If permission is granted by the authorized Chair or Vice Chair, a record of the reason for the request and the date for reconstitution shall be recorded both with the committee and the Executive Board.

XI. Policy on Certification and Endorsement: The SCDCC has as one of its main purposes the election of Democratic candidates. (See: Bylaws Article II Purpose and Authority 2.1.2 Purpose) The Certification and Endorsement Committee reviews, screens, and recommends action on candidates and ballot issues which request recognition and support from the SCDCC. Recommendations may also be made by the Executive Board. All recommendations are submitted to the Central Committee for official action. Requests may also originate from the floor at a SCDCC quarterly meeting. A simple majority vote is required.

A candidate can be certified and/or endorsed by the SCDCC even if another candidate for the same position has been certified and/or endorsed by the SCDCC.

The Chair of the Committee is appointed by the Chair of the SCDCC after the reorganization meeting.  Membership on the Committee consists of one representative from each LD in Spokane County selected by the Chair of the Committee, plus two at-large members appointed by the Chair of the SCDCC.

Procedures on Certification and Endorsement of Candidates

Candidates requesting recognition and support from the SCDCC are required to complete the appropriate questionnaire.
The Committee will have available electronic questionnaires for partisan and non-partisan positions.
These questionnaires will be reviewed annually by the Committee to ensure they are providing the necessary information for a judicious decision to be made.
Candidates are urged to request and return the completed questionnaire in a timely manner so that action by the SCDCC can be taken at the appropriate quarterly meeting.
The Chair of the Committee will determine the method of reviewing and recommending action on the candidate’s request.
In-person meetings of the Committee will take place at the beginning of the two year term of office so that review of Policy and Procedure processes are clear and mutually understood by the membership of the Committee.
Any changes requested by the Committee to the Policy and Procedures will be submitted to the SCDCC so they can be acted on at a quarterly meeting.
Electronic meetings to vote on a candidate’s request may be called by the Chair of the Committee. A two thirds (2/3) affirmative vote by the members of the Committee is required for a recommendation to certify or endorse.
Two or more members of the Committee may request an in-person meeting of the Committee.
Certification and/or Endorsement:
Certification is granted to a candidate who requests recognition by the SCDCC; completes and returns the appropriate questionnaire; the recommendation of the review body is to certify the candidate as a Democrat; and the vote of the SCDCC approves the recommendation to certify. Certification does not mean the candidate has been endorsed by the SCDCC. More than one candidate for an office may be certified. Certification may take place prior to the Primary Election.
Endorsement is granted to a candidate who requests recognition by the SCDCC; completes and returns the appropriate questionnaire; the candidate is considered to be a strong Democrat with a proven record demonstrating Democratic principles and values and is a viable candidate for the position; the recommendation of the review body is to formally endorse the candidate; and the vote of the SCDCC approves the recommendation to endorse. More than one candidate for an office may be endorsed. Endorsement may take place prior to the Primary Election.
A candidate may request reconsideration of a request for certification or endorsement after supplying additional germane information and following the review process.
Procedures on Certification and Endorsement of Ballot Issues
Spokespersons for Ballot Issues may formally request recognition and support from the SCDCC in writing (electronic requests fulfill this requirement).
The request shall include the official title of the ballot issue; a brief description of the reasons that the SCDCC should support or oppose the issue; and contact information for the campaign requesting the action.
The Chair of the Committee will determine the method of reviewing and recommending action on the request, keeping the procedures as consistent as reasonable to the process for candidates.
Final action on the recommendation will be taken by the SCDCC

XII. Policy on Ad Hoc Committees (See: Bylaws Article V Committees, 5.3 Ad Hoc Committees)
Ad Hoc Committees require the SCDCC Chair to specify the purpose of the Committee and a specific term of existence. The Committee may not expand the definition or purpose under which it was established.

The committee will follow all other rules and procedures that govern Standing Committees. (See Also: Policy and Procedures, VIII. Policy on Standing Committees; IX. Policy on Members of Standing Committees; X. Policy on Tern of Standing Committees)

Procedures:
If the purpose of the committee continues at the time of reorganization, the Chair of the committee and the SCDCC Chair or Vice Chair responsible for the committee will determine the conditions necessary to allow the committee to continue under the same membership and purpose for no more than one year after the reorganization.
After the reorganization the Chair of the committee will work with the new SCDCC Chair or Vice Chair to determine the specific term of the committee and the membership of the committee. If there is a change in membership, no more than 40% of the members are to be replaced to allow for continuity of purpose.

XIII. Policy on Cancellation of Recognition of Other Democratic Organizations/Groups (See: Bylaws, Article X Other Democratic Organizations/Groups)
If a recognized Democratic Organization, Group, or Club does not follow the rules for recognition, their recognition may be canceled.

Procedures:
The Vice Chair will define the criteria for loss of recognition and will establish additional procedures for reestablishment of recognition as appropriate.

XIV. Policy on Organizational Authority of Committees
All committees shall develop policies and procedures consistent with the SCDCC Bylaws, and Policies and Procedures.

Procedures:
The Policies and Procedures of Committees shall be submitted to the Document Committee for review to assure consistency with SCDCC documents.
Upon satisfying the standards for consistency with SCDCC documents, the committee’s Policies and Procedures will be forwarded to the Chair or Vice Chair responsible for the Committee for approval and acceptance.

XV. Policy on Amendments to SCDCC Policies and Procedures Document
The Policies and Procedures document may be amended by the Executive Board. The vote required to amend shall be quorum plus two. Requests for amendment are to be submitted to the SCDCC Chair two weeks prior to the meeting and shall be included in the agenda.