By-Laws

SPOKANE COUNTY DEMOCRATIC CENTRAL COMMITTEE BY-LAWS

PASSED – 1/15/2011
AMENDED – 5/14/2011
AMENDED – 12/8/2012
REVISED – 05/19/2018

Mission Statement:

Spokane County Democrats believe that government exists to achieve as a community, state, and nation what we cannot achieve as individuals; and to fight for equity for all.

 ARTICLE I – NAME

1.1 The name of this organization shall be the SPOKANE COUNTY DEMOCRATIC CENTRAL COMMITTEE hereafter “SCDCC” or “Central Committee.”

ARTICLE II – PURPOSE AND AUTHORITY

2.1 PURPOSE: The purpose of this organization is:

2.1.1 To serve as the administrative body of the Democratic Party for Washington State’s Spokane County;
2.1.2 To elect Democratic candidates and foster Democratic principles and legislation in line with the Washington State Democratic Platform; and
2.1.3 To embrace and respect all individuals equitably, regardless of race, national origin, religion, creed, gender, disabilities, age, familial status, economic status, sexual orientation or gender identity.

2.2 AUTHORITY: This organization shall operate under the National and Washington State Charters and Bylaws of the Democratic Party and the laws of the State of Washington.
2.3 This organization shall keep and maintain insurance indemnifying the Directors and Officers, and this organization against liability and casualty whenever financially feasible.

ARTICLE III – MEMBERSHIP

3.1 General voting members shall include:

3.1.1 All elected and appointed Democratic Precinct Committee Officers (PCOs) who represent precincts within Spokane County in the State of Washington.
3.1.2 Elected officers of the SCDCC as defined in Article IV.1 Officers.

3.1.2.1 In the event that any member shall be an officer or hold any additional position within the SCDCC in which that position carries a vote, the member shall nevertheless have only one vote in all affairs of the SCDCC.
3.1.2.2 Notwithstanding section 3.1.2.1, the Chair may exercise a vote to break a tie in line with Robert’s Rules of Order.

3.2 Non-voting members shall include:

3.2.1 Elected Democratic officials or their representatives.
3.2.2 Elected officers of a Legislative District in Spokane County who are not an elected or appointed Democratic Precinct Committee Officer or an elected SCDCC officer.
3.2.3 Any person declaring their status as a Democrat residing in Spokane County excluding qualifying members under article 3.1 above.

 ARTICLE IV – OFFICERS

4.1 OFFICERS: Any person residing in Spokane County who is a Democrat and who will be registered to vote in the next general election may be nominated, elected or appointed as an officer.

4.1.1 The elected officers shall be the Chair, Vice-Chair, State Committeewoman and State Committeeman.
4.1.2 The Vice-Chair shall be of the other gender than the Chair.
4.1.3 The appointed officers shall be the Secretary, Treasurer, Director of Operations, Parliamentarian, and Sergeant-at-Arms. These positions shall be appointed by the Chair.
4.1.4 An effort will be made to have elected officers from two or more Legislative Districts

4.2 TERM OF OFFICE: The four elected officers shall serve a two-year term and shall be selected by the elected PCOs at the reorganization meeting to take place following even-year elections. The appointed officers shall serve at the discretion of the Chair.
4.3 DUTIES:

4.3.1 THE CHAIR: The Chair is the head of the SCDCC and as such shall be the official spokesperson for the Democratic Party in Spokane County and shall perform all duties imposed by Washington State law.

4.3.1.1 Responsibilities include but are not limited to:

4.3.1.1.1 Candidate Recruitment and Development;
4.3.1.1.2 Communications (internal/external) & Marketing;
4.3.1.1.3 Fundraising;
4.3.1.1.4 Budget, Finances, and Financial Compliance;
4.3.1.1.5 Insurance;
4.3.1.1.6 Certifications and Endorsements;
4.3.1.1.7 Caucus Process;
4.3.1.1.8 Conventions;
4.3.1.1.9 Quarterly Meetings; and
4.3.1.1.10 Coordination with Democratic Clubs in Spokane County.

4.3.1.2 Authority includes but is not limited to:

4.3.1.2.1 Presides at all meetings of the SCDCC and the Executive Board;
4.3.1.2.2 Obtains Directors and Officers, Liability, and Casualty insurance when financially feasible;
4.3.1.2.3 Appoints all appointed positions within the organization, including a Secretary, Treasurer, Director of Operations, Sergeant-at-Arms, Parliamentarian, and chairs of Standing Committees and ad hoc Committees pursuant to these rules and other rules and laws applicable to the SCDCC;
4.3.1.2.4 Appoints qualified Democrats to all positions pursuant to section 4.3.1.2.3 above, whom shall serve at the discretion of the chair and may be removed at the discretion of the chair with or without cause;
4.3.1.2.5 Appoints Precinct Committee Officers based on recommendations made by the applicable Legislative District Chairs;
4.3.1.2.6 Expends funds and enters into contracts and leases upon proper authorization by the Executive Board or SCDCC;
4.3.1.2.7 Hires and removes office staff upon the recommendation of the Director of Operations and proper authorization by the Executive Board or SCDCC;
4.3.1.2.8 Provides for the call and proposed agenda for all meetings of the SCDCC and its Executive Board, and the Reorganization meeting;
4.3.1.2.9 Develops SCDCC financial and human resources; and
4.3.1.2.10 Such other duties as may be necessary for the efficient running of the SCDCC.

4.3.1.3 The Chair may delegate duties as needed.

4.3.2 VICE CHAIR:

4.3.2.1 Responsibilities include but are not limited to:

4.3.2.1.1 Credentials and Balloting;
4.3.2.1.2 Resolutions;
4.3.2.1.3 Platform;
4.3.2.1.4 Recognitions;
4.3.2.1.5 Membership and Diversity;
4.3.2.1.6 Education and Training;
4.3.2.1.7 Grievances; and
4.3.2.1.8 Assisting the Chair in the performance of their duties.

4.3.2.2 The Vice Chair may delegate duties as needed.

4.3.3 DIRECTOR OF OPERATIONS:

4.3.3.1 Responsibilities include but are not limited to the day to day management of the SCDCC office, facilities, and operations.

4.3.3.1.1 Technology management and operations for the office;
4.3.3.1.2 Data management;
4.3.3.1.3 Review of Bylaws and SCDCC documents; and
4.3.3.1.4 Audit of financial and real property; and.
4.3.3.1.5 Clearinghouse for calendar events.

4.3.4 SECRETARY: The Secretary is responsible for taking minutes of all SCDCC meetings and maintaining other records as specified by the Chair.

4.3.4.1 Responsibilities include but are not limited to:

4.3.4.1.1 Takes and disseminates minutes and records attendance of all SCDCC Executive Board meetings;
4.3.4.1.2 Maintains, at the SCDCC office, archival documents, minutes, attendance records, official meeting documents, and digital files of the SCDCC; and
4.3.4.1.3 Performs other duties as specified by the Chair.

4.3.5 TREASURER: The Treasurer is responsible for maintaining financial records and the accurate and timely filing of reports required by public disclosure or taxing authorities.

4.3.5.1 Responsibilities include but are not limited to:

4.3.5.1.1 Prepares and distributes a written financial report at Executive Board and SCDCC meetings;
4.3.5.1.2 Serves as a member of the Budget Committee and the Financial Oversight Committee;
4.3.5.1.3 Participates in the annual review of financial records and provides all appropriate records for the Audit Committee;
4.3.5.1.4 Drafts a preliminary budget proposal;
4.3.5.1.5 Maintains and provides other financial information as required by Federal
and State authorities or specified by the Chair; and
4.3.5.1.6 Disburses funds of the SCDCC, pursuant to the policies and procedures as established by the SCDCC or its Executive Board.

4.3.6 STATE COMMITTEEMAN AND STATE COMMITTEEWOMAN: Pursuant to RCW 29A.80.020, the State Committeeman and Committeewoman are responsible for representing the SCDCC on the Washington State Democratic Central Committee (WSDCC) and reporting to the SCDCC on WSDCC topics.

4.3.6.1 Responsibilities include but are not limited to:

4.3.6.1.1 Facilitates communications between the SCDCC and the WSDCC;
4.3.6.1.2 Actively coordinates with State Committeepersons in the SCDCC Legislative Districts;
4.3.6.1.3 Shall attend and participate in any appointed WSDCC committee(s);
4.3.6.1.4 Serves as a liaison to the 5th Congressional District;
4.3.6.1.5 Researches issues that affect SCDCC;
4.3.6.1.6 Reports to the Executive Board and the SCDCC; and
4.3.6.1.7 Performs other tasks as delegated by the SCDCC, the Executive Board, or Chair.

4.4 VACANCIES:

4.4.1 If a vacancy occurs in the office of the Vice Chair or a State Committeeperson, the Chair, with approval of the Executive Board, may appoint an acting officer to serve until the next regularly scheduled quarterly meeting.
4.4.2 If a vacancy occurs in the office of Chair, the Vice Chair shall temporarily assume the duties of Chair and call and hold a special meeting of the SCDCC to elect a permanent Chair.

4.5 FILLING OF VACANCIES:

4.5.1 In the event of a vacancy in the office of the Chair, a new Chair will be elected by the elected and appointed PCOs at a special meeting of the SCDCC called by the Vice Chair within thirty (30) days of the vacancy being announced. No proxies are allowed for this vote.
4.5.2 In the event of a vacancy in an elected office other than Chair, the position shall be filled by election at the next regularly scheduled meeting of the SCDCC.
4.5.3 In the event of a vacancy in an appointed office, the Chair shall make another appointment.

4.6 REMOVAL OF SCDCC OFFICERS: Elected and appointed officers may be removed from their positions.

4.6.1 Recall: Any officers elected by the SCDCC may be recalled for cause including, but not limited to, the following grounds:

4.6.1.1 Failure to perform duties as defined in Article IV;
4.6.1.2 Making public endorsements of candidates, initiatives or referendums in the SCDCC’s name without prior approval by the SCDCC membership or Executive Board;
4.6.1.3 Illegal use, misuse, loss or damage of SCDCC assets such as equipment, property, data or funds;
4.6.1.4 Failure to follow Public Disclosure Commission rules and regulations; and
4.6.1.5 Authorizing or expending funds or obligating SCDCC to debt without proper prior authorization by the SCDCC membership or Executive Board.

4.6.2 Procedure for Recall: Any elected SCDCC officer may be removed from office for cause upon a two-thirds (2/3) vote of the SCDCC, provided at least fifteen (15) days prior written notice of the meeting and the grounds for removal are given to the members and the officer whose removal is sought.
4.6.3 Appointed officers: Appointed officers may be removed from their positions by the Chair.

 ARTICLE V – COMMITTEES

Preamble: It is the belief of the SCDCC that committees are essential for an active participatory membership and to complete the work of the Party.

Authority: Committees shall have the authority to establish rules and procedures for efficient operation and accomplishment of committee business.

5.1 EXECUTIVE BOARD: The Executive Board serves as the executive committee for the SCDCC with the authority to ensure SCDCC business is conducted in a timely manner.

5.1.1 Voting Members: All voting members must reside in Spokane County.

5.1.1.1 The four (4) elected officers of the SCDCC;
5.1.1.2 The twelve (12) elected officers from the Third, Fourth, and Sixth Legislative Districts;
5.1.1.3 The Chair and Vice Chair of the Seventh Legislative District, or the applicable LD Chair’s designee(s);
5.1.1.4 The Chair of the Ninth Legislative Districts or the applicable LD Chair’s designee;
5.1.1.5 Any Democratic National Committee (DNC) member and WSDCC Executive Board member residing in Spokane County;
5.1.1.6 The Chair of the Spokane County Young Democrats.
5.1.1.7 Representative of the Union labor caucus. This position is recommended by the Spokane Regional Labor Council and appointed by the SCDCC Chair.

5.2 STANDING COMMITTEES: Any member of the Democratic Party residing in Spokane County may be a member of any committee. The chair of the committee will be appointed by the SCDCC Chair. Members shall be selected by the chair of the committee with approval of the SCDCC Chair.

5.2.1 An effort shall be made to select members from multiple Legislative Districts;
5.2.2 Committee members may be removed following the policies and procedures established by the committee;
5.2.3 The widest possible notice of available committee vacancies shall be given;
5.2.4 The SCDCC Chair shall be an ex-officio member of all committees. The following committees shall be considered to be permanent.

5.2.4.1 Diversity and Membership Committee: Responsible for soliciting and maintaining a growing membership representative of the community. Shall be specifically charged with ensuring the inclusion of diverse communities in all activities of the SCDCC
5.2.4.2 Volunteer Committee: Responsible for soliciting, maintaining, and nurturing a growing volunteer base to assist in meeting the goals of the SCDCC. This committee shall include the Vice Chair, Director of Operations, Events Committee Chair, and the person(s) who coordinate(s) the office and booth volunteers.
5.2.4.3 Education and Training Committee: Responsible for providing educational programs and materials, and offering training necessary to enable members of the SCDCC to better fulfill their roles in the organization.
5.2.4.4 Financial Oversight Committee: Responsible for developing and employing policies and procedures to ensure accurate financial and Public Disclosure Commission (PDC) reporting.
5.2.4.5 Audit Committee: Responsible for auditing the books and inventorying all assets of the SCDCC and submitting an annual report to the Executive Board. No member of the Executive Board may be a member of the Audit Committee.
5.2.4.6 Budget Committee: Responsible for preparing and submitting to the Executive Board for approval an annual budget and a biennial budget projection, based on input from each Standing Committee’s two-year operation plan. The committee shall be comprised of the Chair, the Vice Chair, the Director of Operations, the Chair of Events Committee, and the Treasurer.
5.2.4.7 Fundraising Committee: Responsible for raising funds for the SCDCC. Membership shall include, but not be limited to, the Third, Fourth, and Sixth Legislative District Chairs, and the Chairs of the Seventh and Ninth Legislative Districts or their applicable designee(s).
5.2.4.8 Document Review Committee: Responsible for reviewing, interpreting, and recommending for revision the Bylaws, Standing Rules, Policies and Procedures, Affirmative Action Plans, and other guidelines and rules of the SCDCC.
5.2.4.9 Resolutions Committee: Responsible for reviewing all resolutions and reporting on them to the SCDCC.
5.2.4.10 Platform Committee: Responsible for developing a platform based on recommendation received following State approved processes.
5.2.4.11 Events Committee: Responsible for all SCDCC specific events and all community events in which the SCDCC participates.
5.2.4.12 Recognition Committee: Responsible for awarding recognition to qualified individuals as established by the SCDCC.
5.2.4.13 Communications Committee: Responsible for active participation in outreach and networking to organizations that share Democratic principles and, in collaboration with the Chair and consultation with the Executive Board, the curation of outgoing materials and information (e.g. website, brochures, email communications, newsletter, social media) and the platforms by which these are produced and disseminated.
5.2.4.14 Certifications and Endorsement Committee: Responsible for reviewing and making recommendations on candidate or issue requests for certification and endorsement following established policies and procedures.
5.2.4.15 Credentials and Balloting Committee: Responsible for the certification of Precinct Committee Officers, their Proxies and other members at meetings of the SCDCC and County Conventions; and shall be responsible for the proper preparation for balloting and the conduct of voting.
5.2.4.16 Grievance Committee: Responsible for reviewing the facts of any complaint or dispute submitted to it for investigation and reporting to the Executive Board following established rules and procedures.

5.3 Ad hoc Committees: Ad hoc Committees may be formed when a need arises and are considered temporary committees. Examples of temporary committees include, but are not limited to: State Convention Committee; specific issue committees in support or opposition to an initiative.

5.3.1 Ad hoc Committees shall be under the authority of the SCDCC Chair.

ARTICLE VI – MEETINGS

6.1 Central Committee: The official committee for conducting the business of the Spokane County Democrats.

6.1.1 Reorganization meeting: A Reorganization Meeting shall take place between the certification of the biennial election of Precinct Committee Officers and the second Saturday of the following January.
6.1.2 Regular Central Committee meetings: Regular meetings will be held a minimum of four times per year on a quarterly basis. The Reorganization meeting is considered one of the regular Central Committee meetings.

6.1.2.1 A written Call, which may be and/or an electronic, Call for each meeting shall be sent to all members at least fifteen (15) days prior to the meeting.

6.1.3 Special Central Committee meetings: Special meetings may be held at the discretion of the Chair, or upon written request of thirty (30) PCOs or five (5) voting members of the SCDCC Executive Board.

6.1.3.1 Should the Chair fail to issue the call for a meeting as requested, then any five (5) Democratic Precinct Committee officers may issue the Call by mailing a written notice to all members at least fifteen (15) days prior to the meeting.

6.1.4 Quorum: Quorum consists of those voting members present for all regular and special SCDCC meetings.

6.1.4.1 Voting members present must remain over forty percent (40%) of those signed in and credentialed at the final credentials report to maintain quorum. If quorum is lost, no more business may be conducted at that meeting, and another meeting must be called.

6.1.5 Proxy:

6.1.5.1 Any Precinct Committee Officer may authorize, in writing, a proxy.

6.1.5.1.1 The designated proxy must be a resident of, and a registered voter in, the applicable precinct.

6.1.5.2 Any elected SCDCC officer may authorize, in writing, a proxy.

6.1.5.2.1 The designated proxy must be a resident of, and a registered voter in Spokane County.

6.1.5.3 A person may carry only one proxy.

6.2 EXECUTIVE BOARD:

6.2.1 Regular Executive Board meetings: Regular meetings will be held monthly.
6.2.2 Special Executive Board meetings: Special meetings may be called by the Chair or by written request of five (5) board members when needed with 48 hour notice.
6.2.3 Quorum: Fifty percent (50%) plus two (+2) voting members of the Executive Board shall constitute a quorum. Electronic participation may be allowed under discretion of the Chair.
6.2.4 Proxy: Any voting member may authorize, in writing, a proxy to another voting member of the Executive Board. A voting member may carry only one proxy.

ARTICLE VII – LEGISLATIVE DISTRICTS

7.1 Each Legislative District shall be organized according to: State law, the Charter and Bylaws of the Democratic Party of the State of Washington, and other provisions pursuant to the authority of the State Charter.

ARTICLE VIII – PRECINCT COMMITTEE OFFICERS

8.1 Precinct Committee Officers (PCOs): The basic unit of organization for the Democratic Party is the precinct. The responsible Party official at the precinct level is the PCO.

8.1.1 Elected PCOs: Voted into office during the primary election in even-numbered years to serve two-year terms.

8.1.1.1 Vacancies will be filled through appointments by the SCDCC Chair.

8.1.2 Appointed PCOs: If a person does not stand for election the application may be recommended by the applicable Legislative District Chair and appointed to the position by the Chair of the SCDCC anytime after the reorganization meeting of both the Legislative District and the SCDCC.
8.1.3 Precinct Coordinator: If there is no identified person willing to accept the duties of a PCO who lives in the precinct, a person not living in the precinct may be recommended by the Legislative District Chair and appointed to the position of Precinct Coordinator by the Chair of the SCDCC until a resident of the precinct can be found to serve as a PCO. This is a non-voting position.

8.2 Responsibilities: PCOs have the following basic responsibilities:

8.2.1 Canvass or telephone your precinct in coordination with election strategy at least once a year;
8.2.2 Coordinate with campaigns in educating voters and generating interest in the election on behalf of candidates and ballot measures;
8.2.3 Attend the Legislative District and County organization meetings;
8.2.4 Use the online voter file resource;
8.2.5 Deliver campaign materials to voters;
8.2.6 Ensure Democratic voters are registered;
8.2.7 Canvass the precinct to make sure Democratic voters have voted during an election;
8.2.8 Maintain, update and provide a copy of the registered voters in the precinct including contact information such as phone numbers, email addresses, and issues that are important to the voter;
8.2.9 Keep informed on current issues and candidates; and
8.2.10 Hold Precinct Caucuses.

ARTICLE IX – CAUCUSES AND CONVENTIONS

9.1 The time, place and manner of conducting Caucuses and Conventions shall comply with the rules and directives of the Washington State Democratic Party Central Committee (WSDCC).

ARTICLE X – OTHER DEMOCRATIC ORGANIZATIONS/GROUPS

10.1 Democratic Clubs, Groups and Organizations may apply to the Executive Board for recognition by the SCDCC.

10.1.1 Necessary documentation: Submit a current copy of

10.1.1.1 The bylaws;
10.1.1.2 A list of officers with contact information;
10.1.1.3 The signatures of at least five (5) members; and
10.1.1.4 A statement pledging support for the principles of the Democratic Party as stated in the Preamble to these Bylaws.

10.1.2 The application shall be reviewed for approval by the Executive Board.

10.2 Continuation of Recognition: To maintain recognition the organization will submit current bylaws and a list of current officers with contact information every year.
10.3 Cancellation of Recognition: Recognition may be canceled by the Executive Board following the established rules.

10.4 Appeal: Decisions of the Executive Board may be appealed to the SCDCC.

ARTICLE XI – RESOLUTIONS

11.1 Resolutions:

11.1.1 Resolutions shall be provided in writing, and whenever possible digitally, to the Chair at least ten (10) days prior to the Call for a general meeting. The Call shall include the title and language of the resolution to be considered.
11.1.2 Resolutions that have not been submitted as outlined above may still be considered by the body if the following conditions are met:

11.1.2.1 A quorum is present;
11.1.2.2 The resolution is in writing and includes ten (10) signatures of PCOs in attendance;
11.1.2.3 PCO signatures must be from more than one (1) Legislative District; and
11.1.2.4 A two-thirds (2/3) affirmative vote of those present and voting confirm taking action.

ARTICLE XII – VACANCIES IN PARTISAN ELECTIVE OFFICES

12.1 Vacancies in partisan elective offices: Vacancies in partisan elected office shall be filled in accordance with the RCW and under direction from the WSDCC.

 ARTICLE XIII – PARLIAMENTARY AUTHORITY

13.1 The Policies and Procedures of the SCDCC provide additional direction. The Executive Board shall enact policies and procedures and other rules for efficient operation of the organization.
13.2 The Rules contained in the latest edition of Robert’s Rules of Order, Newly Revised, shall govern this organization in all cases in which they are applicable and are not in conflict with these Bylaws, the SCDCC Policies and Procedures, and/or the Charter and Bylaws of the Washington State Democratic Central Committee.

ARTICLE XIV – AMENDMENTS

14.1 Proposed amendments to these Bylaws shall be submitted to the Document Review Committee.

14.1.1 After review by the committee, proposed recommended amendments shall be submitted in writing to the Chair in time to be included in the Call for consideration at a SCDCC meeting.
14.1.2 Adoption of any amendment requires a two-thirds (2/3) affirmative vote of members in attendance.